Service · CORPORATE & BUSINESS

Remote Company Management & Administration

Day-to-day administration of a Ukrainian company can run from Canada through a local team you authorize: filings, contract signing, payroll paperwork, and bank operations under clearly limited powers. LexRoota coordinates the representative structure, the accountant, and the reporting calendar, and keeps you in control through written POA limits and monthly summaries. You approve; the Kyiv desk executes. The coordination draws on 14 years of combined cross-border practice across the partner network.

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This service is for you if…

You live in Canada and your Ukrainian company needs active upkeep, filings, and payments
Your previous manager, relative, or accountant stopped keeping up
Banks or counterparties complain that nobody answers at the legal address
You want one monthly report instead of chasing several people in Ukraine

What LexRoota coordinates

A filings and payments calendar: taxes, salary paperwork, single-tax or VAT reporting

Contract review and signing within the POA limits you set

Bank communication: payments, currency documentation, signatory questions

Annual participant decisions, charter hygiene, and registry data updates

Engagement and supervision of a local accountant and corporate lawyer

Monthly plain-language summary of what was done, paid, and what needs your approval

Typical route

Remote Company Management & Administration

Week 1

Company health audit

We pull the USR record, tax status, and open enforcement checks, then list what is overdue or exposed.

Week 2

Powers and team setup

POA scopes are defined per person and action; the accountant and lawyer are engaged under written terms.

Week 3

Reporting rhythm

The filings calendar, approval rules, and your monthly report format are fixed in writing.

Ongoing

Steady operation

Recurring items run on the calendar; anything outside the POA limits comes to you for approval first.

Monthly

Documents typically required

Latest USR extract and charter

Tax registration details and filing history

Existing powers of attorney and signatory cards

List of active contracts and recurring payments

Your preferred approval limits and reporting format

What the route depends on

Company activity level — dormant upkeep versus active trading
Number of employees and payroll paperwork
Tax regime and reporting frequency
How many separate representatives you want on file

What can slow or block this

A listed director who has gone unreachable, blocking every urgent signature
Expired bank tokens or signatory cards that halt payments mid-cycle
Tax office letters at a legal address nobody checks, growing into penalties
Powers of attorney written so broadly that banks or notaries question them, or so narrowly that routine acts stall

TIMING

The health audit and setup typically take 2–3 weeks; steady-state administration then runs on the agreed monthly rhythm.

FEES

Scope-first quote after the audit; ongoing coordination is a fixed monthly fee once scope is set, with accountant, notary, and state fees listed separately.

WHO ELSE IS INVOLVED

Local accountant · Corporate lawyer on the Kyiv desk · Ukrainian bank relationship manager · Your authorized representative(s) · Tax office and USR registrar as outside parties

Common questions

How do I keep control if someone else signs for the company?

Through narrow written powers: each POA names specific actions, contracts above a set value come to you first, and every month closes with a written summary. Limits and approvals are fixed in writing before work starts.

My company is dormant. Do I still need administration?

Dormant companies still file zero reports and keep registry data current. Skipped filings accumulate penalties and can trigger a forced-liquidation track, so we keep a minimal calendar running.

Can you take over from my current accountant gradually?

Yes. We start with the health audit, your existing accountant hands over the books and keys, and responsibilities shift line by line until the new setup holds everything.