Situation · PROPERTY

“I need to manage my property in Ukraine without travelling?”

The short answer: A property in Ukraine can be managed on your behalf while you live in Canada. A local representative acts under a power of attorney for the defined scope: dealing with tenants, utilities, the building administration, tax payments, and contractors. The main caveat: the power of attorney should match the tasks you actually delegate, because banks and some institutions read the scope narrowly.

Apartment sits empty in LvivTenants need a local contactUtilities and taxes pile upRenovation needs supervision

Describe your exact situation →

What this situation usually means

This situation usually means building a small operating system around the property: someone who holds the keys, someone who can sign for you, a routine for taxes and utility bills, and a way for money and documents to move between the two countries. Set up once, it runs quietly; set up reactively, every small issue becomes a cross-border project.

Questions that determine the route

Is the property empty, rented out, or occupied by relatives?
Do you need someone to sign contracts and official papers, or mainly to handle practical upkeep?
Are utility accounts and property taxes current, or is there a backlog to clean up?
Will rental income need to reach you in Canada, and has the tax side been thought through?

Likely route

I need to manage my property in Ukraine without travelling

STEP 1

Property and obligations audit

We confirm the registry entry, the status of utilities, taxes, and any building-level obligations, so the management setup starts from the real state of things.

STEP 2

Delegation design

Together we define which acts your representative performs: signing lease agreements, paying taxes, representing you before the utility providers and building administration.

STEP 3

Power of attorney in Canada

A management power of attorney is drafted with the defined scope, signed before a Canadian notary with apostille and translation, or certified at a Ukrainian consulate.

STEP 4

Operating routine

The representative takes over the recurring work — tenants, bills, inspections, contractors — on an agreed reporting rhythm to you in Canada.

STEP 5

Money flow

If the property generates rent, the account and documentation route for income and its possible transfer to Canada is set with the banks.

What usually has to happen

The property's legal and utility status is established and any backlog is mapped.

A power of attorney with a defined management scope is executed on the Canadian side.

Your representative registers authority where institutions require it — utilities, tax office, building administration.

Recurring obligations run on a schedule with periodic reports to you.

Repairs, tenant changes, or a future sale escalate to you only as decisions, not emergencies.

What can complicate the matter

A vague power of attorney that utility providers or banks decline to act on.
Unpaid taxes or utility debts that block later transactions with the property.
Tenants on informal arrangements with no written lease, which complicates everything downstream.
A representative who moves away or loses contact, leaving the property unsupervised.

What LexRoota coordinates here

The initial audit of the property's legal and payment status.

Drafting and execution of the management power of attorney on the Canadian side.

Matching you with reliable local representatives and property managers in Ukraine.

Registration of the representative's authority with the institutions that require it.

The rent and transfer documentation when income needs to reach Canada.

Common questions

Who can act as my representative in Ukraine?

Any adult you trust — a relative, a friend, or a professional property manager — can be authorized by power of attorney. We help you weigh the options: family members cost nothing but have their own lives, while professional managers bring routine and accountability for a fee.

Can tenants pay rent to my Canadian account?

Rent typically lands in a Ukrainian account first, and the transfer to Canada is a separate documented step subject to the banks' compliance checks and Ukrainian currency rules. We set that route up once so it repeats without friction.

What happens if I later decide to sell?

The management structure carries straight into a sale: the same representative can run the sale under an expanded power of attorney, or a new sale-specific one is issued. Selling adds its own notarial and registry steps — see our case on selling remotely.

How much does the setup cost?

The Canadian side of a power of attorney starts from $390 CAD, with notarization from $90, apostille from $140, and translation plus delivery from $120 as the typical add-ons. Local management fees in Ukraine depend on the scope you agree with your representative.